Fundlab.ai gives programme teams, NGOs, and ministries a structured, traceable way to validate payments, manage procurement, and link every expenditure to real results in the field — without drowning in paperwork or risking findings at the next audit.
If your team is juggling payment files in folders, chasing missing invoices by email, and building financial reports from scratch — you're not alone. And there's a better way.
Documents scattered across email threads, shared drives, and physical folders — with no single place to check completeness before a review.
Your team rebuilds the same financial report from scratch every quarter, manually reconciling data that should flow automatically.
Undocumented approvals, missing justifications, informal sign-offs — small gaps that become costly findings when the auditor arrives.
Errors are caught after the fact — during an assurance review or audit — instead of before the payment is processed.
Budget utilization, validation status, outstanding risks — all in different files, with no consolidated view until someone builds one.
From document upload to donor-ready report — every step is traceable, structured, and reviewed by a human before anything leaves the system.
AI surfaces, flags, and prepares. Financial officers approve. No payment is finalized without explicit human authorization and a documented decision trail.
Designed to work alongside ERP platforms, Excel-based FMIS, and government financial systems — not to replace them. Fundlab.ai is the assurance layer sitting on top of your existing financial management setup.
Compliance rules, checklist criteria, and reporting templates are fully configurable per grant, per donor, and per country context.
Every feature maps to a real control requirement from donor financial management and assurance practice.
Cross-checks each payment against budget lines, authorized amounts, document completeness, and donor eligibility criteria.
OCR extraction and structured analysis of invoices, receipts, contracts, attendance lists — with completeness scoring and gap detection.
Configurable checklists aligned to major international donor and development bank frameworks. Each payment receives a compliance score before human sign-off.
Expenditures mapped to approved work plans, budget lines, and activity categories — utilization tracking by component and period.
Structured accounting entries ready for review and posting. Reduces manual data entry without replacing your financial management system.
Built-in two-level approval: no single user can submit and approve the same payment. Enforces the four-eyes principle required by donor frameworks.
Every upload, extraction, validation, comment, and approval is timestamped and attributed. Full traceability for any audit or assurance review.
Generate structured financial reports aligned to donor formats — expenditure summaries, budget variance analysis, and compliance attestation annexes.
Specialised procurement workflows aligned to donor thresholds — from purchase request to contract award. Every step documented, every threshold respected, every decision traceable.
Link expenditures directly to programme deliverables. Field teams upload geo-stamped photos of distributions, constructions, or activities — automatically matched to the payment that funded them.
Knowing that a payment was compliant is not enough. Fundlab.ai is building the layer that links every expenditure directly to what it produced — so your financial data becomes evidence of impact.
The expenditure passes compliance checks, documents are complete, approval is logged — the standard Fundlab.ai workflow.
A photo of the distribution, construction site, training session, or commodity handover — taken in the field, with automatic GPS coordinates and timestamp.
The geo-stamped photo is automatically linked to the specific payment that funded the activity — creating a direct, auditable connection between expenditure and output.
Every dollar traced to a real deliverable, visible on a map, with verified evidence attached. Financial reporting becomes impact reporting.
Field photo uploaded by Programme Supervisor — District B. GPS: 10.0558° N, 12.3656° W · Timestamp: 14 Mar 2025, 09:42
247 beneficiaries reached · USD 32,000 expenditure · Coverage area: 3 programme zones · Matched deliverable: 100% of planned target.
From purchase request to contract award — every step tracked against donor procurement thresholds, with comparative quotations and approval documented automatically.
Geo-stamped impact evidence, procurement management, and payment-to-deliverable matching are on the roadmap. Join early access to help shape these features.
Not for auditors reviewing after the fact — for the teams doing the work every day.
You're implementing a donor-funded programme and you need to stay on top of payments, documents, and reporting — without a dedicated compliance team. Fundlab.ai gives you the structure to validate expenditures, track your budget, and produce your next financial report in a fraction of the usual time.
You're managing sub-grants or implementing activities with limited admin capacity. Fundlab.ai is designed to help you be better prepared for audit reviews — organising your supporting documents, flagging gaps before the review comes, and producing reports that hold up under scrutiny.
You review financial management across a portfolio of implementers. Fundlab.ai gives you a consistent, structured view of each entity's payment data, compliance status, and documentation — so your reviews are faster, more evidence-based, and easier to document.
Designed by professionals with direct hands-on experience — not from frameworks alone, but from operational work in the field.
Operational experience managing donor-funded programs in high-complexity, resource-constrained environments.
Built with direct understanding of what financial oversight in donor-funded programs actually requires — and where current tools consistently fall short.
Deep familiarity with the Global Fund, Gavi, EU, and development bank financial and procurement procedures.
Designed from the auditor's point of view — what evidence matters, what gaps create risk, what a defensible audit trail looks like.
✓ Grant financial assurance & compliance platform
✓ Payment validation & document review layer
✓ Audit trail & donor reporting tool
— Not an accounting or ERP system
— Not a disbursement platform
— Not a replacement for financial officers
If your team is spending too much time on manual financial control — chasing documents, preparing reports, worrying about the next audit — we'd like to show you what Fundlab.ai can do. No sales pitch. Just a conversation about your context.
We work with a small number of programmes at a time. Reach out at contact@fundlab.ai — no commitment required.